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Visio Professional has the same basic layout that everyone familiar with Visio will remember. My new 2020 edition includes a new interactivity functionality and many more options. Simply stated, Visio Professional is the best-suited Visio app for creating and editing diagrams, charts, or flowcharts that you can buy if you have a license.
Visio Professional 2016, which I use, has been maintained since April 2007. Visio 2003, Visio 2016, and Visio 365 have all been updates to a continuing maintenance release (v16.1110.0 – v17.310.0 – v2.110.87319, respectively) and feature updates since the 2016 release. Visio Professional 2016 is the 6th version of Visio and major enhancements with it are centered on the structures that support it.
I thought I would start the ‘Visio 2016 Review’ by covering the basics. First, you can open an existing Visio document or launch the app from Microsoft Office 365 to create a new one. You also have the option of launching Visio from within Microsoft Word and Excel as well. These are good ways to get a Visio document started, but getting it set up properly is a bit of an involved process. I explain how to do this in the Visio 2016 Review if you want more information on that.
Microsoft’s support site includes a review of Visio Professional by Brant Chastain, an independent software specialist and Microsoft MVP. Chastain says that the main features of the product are “easy to use, very flexible, and offer many ways to get things done and share them.” He also notes that it offers some helpful features and commands that take years for non-technical users to master. He also praises its annotation capabilities, but says the tools for it are a bit lacking. He offers this comparison: “Microsoft Office Visio Pro is like Microsoft Office Powerpoint; Visio is like VisiCalc.” In other words, Powerpoint is a suite and comes with a full suite of programs, but Visio is just one program that lacks some features.
Chastain points out one major drawback: “I really wish that Visio Pro had the capability of converting existing diagrams in Powerpoint and Visio so that you could make changes to the existing diagram and then export it to Powerpoint or Visio to share your project with other. When you export diagrams from Visio to Powerpoint, the export doesn’t actually save your diagram, it just saves a bunch of image files.” It’s important to note that with the lightweight version, it’s still possible to export a diagram from Visio to other sharing services, but without the ability to edit the original, there’s the risk of losing changes if you accidentally export an out-of-date version. That risk is very small if you’re creating diagrams in the first place, and it becomes somewhat less of a risk as you learn the application, but it would be helpful to be able to revert to an earlier version.
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The new features let you protect Visio diagrams with e-mail messages and attachments, documents and diagrams. To be able to do this, you must have a license for the Microsoft Information Rights Management (IRM) feature. To create IRM protected files, choose File> Save As or File> Save From> Visio> File> Save As. This will open a dialog box in which you can browse to the Visio file, add a description, select a file type and add a password. The file will be protected when you save it. You can then send the file as an e-mail message or as an attachment.
Information Rights Management (IRM) works with any Visio file that has the Visio Insert>New in this version>Professional Visio shape to turn the shape into an IRM protected file. To turn a shape into an IRM protected file, open the shape in Visio, right-click and choose Insert>New in this version>Professional Visio shape. A dialog box will be displayed in which you can choose a file type, and a password. The file type should be VCD for a Visio document or VIV for a Visio image. Then, choose a name and click OK. To then see and change these settings, in the Properties>Protection properties, click the Options tab. Select an action, such as open, attach or delete, based on your requirements. Once you have saved the settings, the shape is ready to be used in a Visio diagram as an IRM protected Visio file. You can then send the file as an e-mail message or as an attachment. These can be saved to a new folder on the computer, or printed.
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Microsoft Visio Professional 2010 is more than just a drawing tool. It is designed to accommodate large and complex projects and simplify the creation of diagrams, floor plans, and maps.
Implement SharePoint collaboration features in your business workflows. Keep a single version of your work across SharePoint sites, and make changes to your drawings easy to share or take a backup. When updates are made to your drawings, Visio automatically updates the drawing in SharePoint. Version history lets you click to view a previous version of a drawing.
Use templates to simplify complex workflows. Visio provides built-in templates for floor plans, maps, and electrical wiring to help you get started quickly. You can save additional templates in your Visio library. Customize your templates and combine templates to create your own original workflows.
Introducing streamlined starter diagrams. Include a large number of diagrams in a single Visio document. Start with a dynamic customer diagram, then create a floor plan or electrical diagram.
Make your life easier with SharePoint solution export. You can export a drawing to a Visio file and quickly share it with others. SharePoint lists, web parts, and data can be linked in a variety of ways. SharePoint solution export lets you sync your project with a SharePoint site.
Save images in the highest resolution possible. Visio Professional 2010 lets you opt to save drawing images at the highest resolution available. When you save a drawing, Visio creates images for all paper types, including transparency.
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It is easy to see why this latest version of Visio is an invaluable tool
for visualizing all the data in your business, be it a business plan,
process flow, timeline, or marketing campaign.
Visio Professional 2019 is a standalone download, and doesn’t require the
Windows 10, Windows 8.1, Windows 8, Windows 7, and Windows Server Operating
systems. Visio Professional 2019 also doesn’t require any other items,
including any Microsoft Office products. To learn more about Visio
Professional 2019 and its features, read the official guide here.
Visio is a cross-platform application that helps you create, edit and view flowcharts, process charts, network diagrams and other types of diagrams. Also, it can automatically identify the data source, import the data, link data to shapes, and apply data graphics.
Visio lets you draw diagrams
and update them from several data sources. For example, you can link a chart to data in Excel, and automatically update the chart’s data whenever the underlying data in Excel is updated.
Visio’s many features make it a powerful tool for creating data diagrams and charts. You can edit your diagram, link a chart to several data sources, and use a link to automatically refresh the diagram based on the data.
Visio provides many powerful features such as templates, color and style pickers, shapes, and a library of more than 200 diagram shapes. Visio also lets you attach texts, hyperlinks, pictures, Web clips, Excel tables and charts, MS Word documents, and more.
Creating mobile app wireframes
Bring ideas to life by using a Visio wireframe. A wireframe is a detailed visual model of an interface that is like a blueprint of functionality and content. These new mobile app templates are ideal for creating a low-fidelity, design sketch to present ideas, arriving at a team consensus, and forming the basis of a high-fidelity wireframe.
All editions share functionality with MS Office Word and Excel, such as text and color choices, and allow data feeds directly from MS Excel and Access. As with other diagram software, Visio provides a library of templates and shapes for various types of charts to help you get started. Note: Microsoft Visio is not related to Vizio Inc. (with a z), which makes TVs and other consumer electronics.
What is Microsoft Visio Professional?
The visio home page contains a list of all the different products in Visio, plus a list of all the different editing tools plus resources. The idea is that you will create diagrams in Visio, then use the other elements of Visio to organize and refine and modify those diagrams. See the Visio home page.
The Visio Standard Edition is available for anyone. Visio Standard is $149.99, but there are no licensing restrictions. Its intended for individual use and is a basic, starter system. The Visio Pro Edition, also for $149.99, has the licensing, but lacks some more advanced tools. These include Visio sub-processes, data connections, and information rights management.
For those not familiar with Visio, let’s briefly discuss what it is. Visio is a productivity tool for diagramming, creating and manipulating a wide variety of diagrams such as flowcharts, floor plans, building plans, floor plans, process flow diagrams, data flow diagrams, org charts, business process modeling, swimlane diagrams, 3D maps, web maps, mind maps, and more. It provides a visual, easy-to-use tool for creating and editing diagrams.
When Microsoft makes a new version of Visio, it generally sticks with the same name even when it s new features/upgrades. With Visio 2013, Microsoft decided to give its customers a choice. They can use one of the Visio 2013 and Visio Professional 2013 or continue to use the previous Visio 2010 standard version. Microsoft isnt stridently promoting the former version of Visio and its main focus is on Visio Professional 2013. For the people that like to upgrade their applications every few years and see new features like they move to a new version of Windows, you can upgrade to Professional 2013. Or, for people on a budget, you can stick with Visio 2010. The choice is yours.
Visio Professional 2013 is a larger version of Visio 2013 and includes support for much more than Visio 2013. For example, it includes support for:
Microsoft Visio Professional Features
Not only can you quickly create professional-quality diagrams, you can create them in a variety of easy-to-use templates. Want to spice up your everyday drawings with some professional elements? Need a quick mock-up to better manage your current project? Use the app to create flow charts, mind maps, and UML diagrams.
Visio Professional includes a library of powerful shape tools and theming capabilities to make yours look good. Create custom font families to use in your graphics or add special effects, like shadows, reflections, and gradients. Themes help you customize your diagrams, and templates let you jump right into a specific layout or template.
With Visio Professional, you get to define the look and feel of your diagrams. Choose from hundreds of themes, including a rich selection of theme options and millions of pre-designed templates from various industries to suit your design style and brand. Add your own custom looks with themed buttons and shapes.
Specially designed for data visualization, Visio Professional lets you create effective and engaging data graphics. Filter the data using lists, stacks, or bar charts, or spin around the same data in an interactive 3D globe. Best of all, Visio lets you insert interesting and relevant data feeds from Excel, Access, and most other applications.
Work with team members by sharing and commenting on your diagrams right in Visio. Share drawing locations and comments about the data and diagram with other people right in Visio. See who is working on what, so you know whos getting backed up.
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Main benefits of Microsoft Visio Professional
– Easily create all popular diagrams including flowcharts, organizational charts, organization charts, floor plans, network diagrams, process flow diagrams, process diagrams, process maps, swimlanes, 3D maps, and diagrams using shapes from the library or Microsoft’s original templates. The shapes have a consistent look and can easily be reused for different projects.
Visio Plan 2 has a lot of advanced features to help you make professional diagrams. This includes process tools for drawing flow charts, enterprise diagrams, data flow charts, UML diagrams, network diagrams and many more. In addition, it has a lot of features to improve accessibility, such as local and remote installations, offline and on-line viewing, and widgets to show graphs.
Visio plan 2 also includes the features that are added in Visio Plan 2.0. There are few new features that are added in Visio Plan 2.0, but Visio itself remained exactly the same. The new features are not essential, but are recommended for those who are using Visio Plan 1.0.
The software also has a lot of features to improve accessibility and usability for those who are using Visio as a student, teacher, or a business person. The widgets can be added anywhere in the document, which means you can store all the crucial information such as meetings, phones calls, and other important details in the widget itself.
If you are a student, you can also print your customised diagrams and save it for a future reference. A widget also lets you save your interactions with other external applications, such as Excel or Powerpoint. Another great thing about Visio 2013 is that it can be offline – all your diagrams remain intact even if you are disconnected.
We have already spoken about how Visio Plan 1.0 has added a lot of new features. Visio Plan 2.0 also has added a number of features. One of the best is something called Live Connect – the documentation feature. This essentially helps students, teachers, and business people to get immediate access to the support information (like contents and free updates) by just chatting with the technical support.
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Who Uses Microsoft Visio Professional and Why Is It Important?
Survey results on how the diagramming tool influenced business in the US by SearchRepublic have proven there are business benefits to using Microsoft Visio and they provide great value for the money. The interactive flowchart tool is a best-seller, and it is used by 95% of the Fortune 100 companies.
The Visio alternative diagramming tools on the market are all designed for the home and personal user. For those using Visio in a work setting, Evernote has a useful Visio alternate tool. Some more free and advanced alternatives that users might want to consider are:
Visio has more than 2 billion visits per month and more than 3 billion downloads per year. It has helped Microsoft to bring its business strategy into shape.
As a diagramming software, Visio comes under category of vector graphics such as Adobe Illustrator, Adobe Photoshop, Adobe XD and so on. These vector graphics software allows to create and modify shapes, symbols and lines to represent data and information. In fact, there are many diagrams you can create in Visio, such as process flows, tables, and more. Some of the most commonly used diagrams are flowcharts, UML diagrams, Venn diagrams, bubbles, spider charts and many more.
Generally, Visio users like to use the application to create process flow diagrams, flowcharts, Venn diagrams and Schematic diagrams (source). There are three basic reasons why you should be using the application:
There are many online resources that will teach you the basics of Visio. For example, you can learn how to use it by watching our Microsoft 365 for business online course.
Another reason why most people use Visio is to help them visualize and analyze business process flows. A list of Visio templates is available here.
Microsoft Visio can be purchased or used as a Microsoft 365 commercial subscription. Use App Perks to purchase Visio licenses, vouchers or credits, which is cheaper than buying Visio normally.
Once you have created diagrams in Visio on your desktop or laptop, you can save them as.vsdx file that you can upload to a project in Microsoft Teams or projects in Project Online. Visio for Microsoft 365 provides Visio documents when working on a project in Microsoft 365 or Project Online.
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Microsoft Visio Professional Features
- Customers have access to the most up-to-date Visio file import/export files, such as CSV (comma separated values), HTML, XML, XLS.
- Ability to increase line width, transparency and color.
- Custom shapes such as polygons, arrows, ellipses, circles, 3D, templates
- 10 drawing templates including B2B, B2C, and Office 365
- Ability to change color scheme
- Import of non-printing symbols (guides, textbox, mnemonics, words)
- Layout/tagging of blocks, pages, and outline drawing
- Use of the sub-palette to apply different fills, strokes, etc.
- Cells can be linked together.
- Automatic text wrapping
- Automatic scaling of shapes
- Drag-n-drop capability between shapes and between pages
- Linking or snapping between shapes
- Ability to change shape and text effects without changing property settings
- Custom painting: background color, pattern fill, gradient fill, shadow, 3D effect
- Custom brush size, shape, and drop shadow
- Ability to delete or embed shapes, textboxes and guides
- Custom shapes can have specified document, or page properties
- Comprehensive visual comparison and annotate-view drawing relationships
- Render and export to Microsoft Visio 2013 and any version of Visio on the Windows platform from 2010 to 2017
- Enhanced features to work with SmartArt and 3D diagrams
- New features to work with themes, bookmarks, style sheets, and color settings
- Additional point of interest for C:\Program Files\Microsoft Office\Office12″.VisualStudio2012\Shell\Common7\IDE\CommonExtensions\Microsoft\Office\16.0\Excel\*.xlsx)
- New Version – Version 16
- New Limitations – According to which you can get free version
- How to Use: Experience the Visio 2016 in terms of both new things and changes with more features.
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